Questions to Ask When Considering Third Party Maintenance - Part 1

Are you considering Third-Party Maintenance (TPM) for your organization? As with any cost-saving investment, it is important to do your research to help you make an educated decision. When researching potential support vendors, you should come armed with questions to gain a better understanding of the services offered to find the right vendor for your organization's specific needs. To better prepare you for researching independent support vendors, we are bringing you this interview guide for evaluating potential third-party maintenance vendors. The first installment of this series will provide questions surrounding support for multiple OEM brands with a hybrid maintenance strategy consisting or OEM and TPM support.

Can the Vendor Provide Support for Multiple OEM-System Brands?

One of the complications with choosing OEM support for your storage, server, and networking equipment is the multiplicity of support contracts. Your data center likely has multiple OEM vendors represented: EMC, NetApp, Brocade, Cisco, and more. Using OEM support for all of the different brands in your data center may seem ideal for your organization at first. However, keeping track of all the different maintenance contracts can become unwieldy very quickly and can lead to equipment lapsing in coverage. This can be a very costly mistake. You may then have to pay recertification fees to the OEM support provider in order to regain coverage on the equipment. Third-party support providers will not charge you with recertification fees if equipment lapses in coverage, however, you should also ask if your potential vendor can design your maintenance agreement to co-terminate in order to avoid this issue altogether.

Additionally, TPM vendors that support multiple OEM brands allow for a single point of contact when it comes to entering a support ticket. This decreases downtime and allows an easier way to manage your data center. It is important to know that the OEM can sometimes support equipment outside of their brand, and this will be done through an outside or third-party maintenance provider. However, the cost for this will be significant, and going with a third-party maintenance provider outright can save you the cost and hassle of having multiple service contracts to manage or adding other vendors onto one OEM support contract.

Does your vendor have an integrated portal that allows you to easily manage a hybrid portfolio consisting or OEM, TPM and self-supported contracts?

In the Gartner report, "How to Reduce Network Equipment Support Costs," Gartner advocates the use of a hybrid maintenance strategy, stating, 'organizations with networks of more than 1,000 devices should invest in inventory and contract management tools (if their service providers don't offer them) to help them gain better control and develop good network maintenance strategies.'

Be certain that your TPM provider offers software to help you to manage a hybrid environment consisting of OEM and TPM providers. A single repository for all of this activity will greatly reduce the complexity and overhead of managing a mixed maintenance environment.

How are Parts Stocked?

When choosing the best coverage for your organization you should also consider the many other factors that come into play. You may select a Service level Agreement (SLA) that guarantees an engineer will be on-site within 4 hours of an incident, but it is also imperative that the correct parts arrive as well. In order to ensure that you will have the correct parts, you should ask the vendor about how they stock parts for your systems. You will want to get clarity about where the vendor's forward-stocking locations are, so you can make sure you will have access to the right parts when you need them. You can also ask about whether the vendor can also provide options for keeping mission-critical parts onsite. One final consideration: How flexible is your TPM vendor regarding SLA's? Can they be customized beyond the standard next-business-day or 24x7x4 response? Does the vendor offer field installation services (particularly for remote or non-IT staffed locations)?

Parts 2 and 3 of this series will be posted in the next several weeks.


Take a look at CloudCover

Gartner - recognized CloudCover is completely unique to the marketplace and offers incredible value and control of your maintenance environment. If you’d like to learn more about the CloudCover Model and see our platform in action, click below. You’ll be contacted right away.